35th Annual General Meeting
34th Annual General Meeting
Annual Returns (Click on the links below to view PDF)
Extra-Ordinary General Meeting (EGM) on 04.04.2022
33rd Annual General Meeting
32nd Annual General Meeting
31st Annual General Meeting
30th Annual General Meeting
2. INVESTOR SERVICE AND GRIEVANCE HANDLING MECHANISM
All Share related transactions viz. transfer, transmission, transposition, nomination, dividend, change of name/address/signature, registration of mandate/Power of Attorney, replacement/split/consolidation of share certificates / demat / remat of shares, issue of duplicate share certificates etc. are being handled by the Registrar & Share Transfer Agents which discharges its functions effectively, efficiently and expeditiously.
Investors are requested to correspond directly with CB Management Services (P) Ltd on all share related matters at P – 22, Bondel Road, Kolkata – 700 019 and for any other query to the Company Secretary & Compliance Officer at the Registered Office of the Company at 113, Park Street, N-Block, 2nd Floor, Kolkata-700016 and for prompt response, shareholders/investors may send such correspondence which do not require signature verification for processing, through e-mail on secretary@centuryextrusions.com .
The Board of Directors of the Company has constituted a Shareholders’/Investors Grievance Committee comprising of 5 directors which interalia approves issue of duplicate certificates and oversees and reviews all matters connected with securities transfers and other processes. The Committee also reviews redressal of shareholders’ complaints related to transfer of shares, non-receipt of Balance Sheet, non-receipt of dividend etc. The Committee overseas performance of the R & T A and recommends measures for overall improvement in the quality of investor services. A summary of investor related transactions and details is also considered by the Board of Directors of the company.
3. GUIDE TO SHAREHOLDERS
Transferee(s) need to send share certificates along with share transfer deed in the prescribed form 7B, duly filled in, executed and affixed with share transfer stamps, to the Company’s R & TA. It takes about 15-20 days for the Company’s RTA to process the transfer. The Govt. of India, Ministry of Finance, Department of Revenue has fixed the stamp duty on Transfer (whether with or without consideration) of shares at the rate of twenty five (25 ) paisa for every Rs.1000 or part thereof of the market value of shares on the date of execution of the transfer deed. The transfer deed is valid for a period of one year from the date of presentation or till the book closure date, whichever is later. In case the transfer deed has expired the holder may approach the Registrar of Companies to get the same revalidated. In case of dematerialized shares, the shares are credited to the Purchaser’s account by the respective Depository Participant under the directions of the concerned depository. Presently transfer of the dematerialized shares does not attract stamp duty.
TRANSMISSION OF SHARES
Procedure for getting shares in the name of surviving shareholder
The surviving shareholder(s) will have to submit a request letter supported by an attested copy of the death certificate of the deceased shareholder and accompanied by relevant share certificate(s). The Company’s R &TA on receipt of the said documents and after due scrutiny, will delete the name of the deceased shareholder from its records and return the share certificate(s) to the surviving shareholder(s) with necessary endorsements.
If shareholder holds shares in his sole name dies without leaving a will
The legal heir(s) should obtain a Succession Certificate or Letter of Administration with respect to the shares and send a true copy of the same, duly attested, along with a request letter, transmission form, and the share certificate(s) in original, to the Company’s R & TA for transmission of the shares in his/their name(s).
If Deceased Shareholder who held shares in his single name had left a Will.
The legal heir(s) will have to get the Will probated by the Court of competent jurisdiction and then send to the Company’s R & T A a copy of the probated copy of the Will, along with relevant details of the shares, the relevant share certificate(s) in original and transmission form for transmission of the shares in his/their name(s).
TRANSPOSITION
Transposition refers to the change in the order of the names of the Registered Holders of shares in a Company. Share certificates along with a request letter duly signed by all Joint Holders may be sent to the Company’s R & T A for change in order of names. Transposition can be done only for the entire holdings under a folio and therefore requests for transposition of part holding cannot be accepted by the Company /R & T A. For shares held in demat form, investors are advised to approach their DP concerned for transposition of the shares of the Company.
SPLIT SHARES
Shareholders may write to the Company’s R & T A enclosing the relevant share certificates for splitting into smaller lots. The share certificates after splitting will be sent by the Company’s R &T A to the shareholders at their registered address.
CONSOLIDATION INTO SINGLE CERTIFICATE
Consolidation of share certificates helps in saving costs in the event of dematerializing shares and also provides convenience in holding the shares physically. Shareholders holding shares in various denominations under the same folio should send all the certificates to CB Management for consolidation of all the shares into a single certificate.
If the shares are not under the same folio but have the same order of names, the shareholder should write to CB Management for consolidation of the folios. This will help the investors to efficiently monitor the holding and receivable thereon.
DEMATERIALISATION / REMATERIALISATION OF SHARES
Dematerialization (Demat) is the process by which the securities held in physical form are cancelled and destroyed and the ownership thereof is entered into and retained in a fungible form on a depository by way of electronic balances.
The two depositories presently functioning are National Securities Depository Limited (NSDL) and Central Depository Services (India) Limited (CDSL).
Steps involved in dematerialization of shares
Benefits of Demat
Dividend on Dematerialised shares
Dividend of shareholders holding shares in dematerialised form will be credited through ECS/ electronically to the bank accounts as opted by them while opening the Beneficiary Accounts with the DP. In other cases, dividend warrants will be dispatched to them with the bank account details, as furnished by the Depositories printed thereon.
Pledge of Dematerialised Shares
Dematerialised shares can be pledged for the purpose of availing of any funding /loan arrangements with the Bank.
Rematerialization of shares
The process through which shares held in demat form are converted into physical form by issuance of share certificates
Process
NOMINATIION FACILITY
Section 109 A of the Companies Act, 1956 provides the facility of nomination to shareholders. This facility is mainly useful for individuals holding shares in solo name. In the case of joint holdings of shares by individuals, nomination will be effective only in the event of the death of all joint holders. Investors who are holding shares in single name are advised to avail of the nomination facility by submitting the prescribed Form 2B to the Company’s R & TA.
There can be only one nomination for one folio. It is possible to revoke / vary a nomination once made. If nomination is made by joint holders and one of the joint holder dies, the remaining joint holder(s) can make a fresh nomination by revoking the existing nomination.
A Non-Resident Indian (NRI) can nominate. But a power of attorney holder cannot nominate on behalf of an NRI.A Non-Resident Holder (NRI) can be a nominee on repatriable or non-repatriable basis subject to Reserve Bank of India’s permission as applicable.
WHO WILL BE NOMINEES
Individual Shareholders holding the shares in single name or joint names can appoint a nominee. In case of joint holding, joint holders together have to appoint the Nominee. While an individual can be appointed as a Nominee, a Trust, Society, Body corporate, partnership Firm, Karta of HUF or power of Attorney Holder will not be nominee(s). Minors can however be appointed as nominees.
RIGHTS OF A NOMINEE
The nominee is entitled to all the rights of the deceased shareholder to the exclusion of all other persons. In the event of death of the shareholder, all the rights of the shareholder shall vest in the nominee. In case of joint holding, all the rights shall vest in the nominee only in the event of death of all the joint holders. The nominee is required to apply to the Company by reporting death of the nominator along with attested copy of the death certificate.
The nominee has an option to decide to register himself as a shareholder or he/she could send an application to have the shares transferred to any other person to whom the nominator could have otherwise transferred the shares. If the nominee opts to transfer the shares to a third party, he/she should submit to the Company’s R & T A , the transfer deeds duly stamped and executed along with relevant share certificates and other documentary proof(s).
If the shares are held in dematerialized form, nomination has to be registered with the concerned DP directly, as per the format prescribed by the DP.
a) Electronic Clearing Service (ECS) b) Payment by mailing dividend warrants
Reserve Bank of India’s ECS facility provides investors an option to receive dividend directly in their Bank Accounts rather than receiving the same through post. Under this option, the investor’s bank account is directly credited and an advice thereof is issued by the Company after the transaction is effected. The concerned Bank Branch credits Investor’s account and indicates the credit entry as ECS in his/her passbook /statement of account.
Major Benefits through ECS payment
Some of the major benefits are:
a) Shareholder need not make frequent visits to his bank for depositing the physical paper instruments
b) Prompt credit to the bank account of the investor through electronic clearing
c) Fraudulent encashment of warrants is avoided.
d) Exposure to delays /loss in postal service avoided
e) As there can be no loss in transit of warrants, issue of duplicate warrants is avoided.
How to avail of ECS facility
Investors holding shares in physical form may send their ECS Manadate Form, duly filled in to the Company’s R & T A. The form may be downloaded from the Company’s website www.centuryextrusions.com under the section Financials.
However ifs shares are held in dematerialized form, ECS mandate has to be sent to the concerned Depository Participant (DP) directly, in the format prescribed by the DP.
Company cannot take on record the bank details in case of the dematerialized shares
As per the Depository Regulations, the Company is obliged to pay dividend on the dematerialized shares as per the Bank Account details furnished by the concerned depository. Therefore, investors are requested to keep their Bank particulars updated with the Depository Participants.
ECS Facility can be opted out by the Investors
Investors have the right to opt out from this mode of payment by giving an advance notice of four weeks, prior to payment of dividend, either to the Company’s R & T A or to the concerned DP, as the case may be.
Registering a request for obtaining payment through ECS for the shares held in dematerialized form.
The Investors should approach the DP and submit a request letter to the DP along with a copy of the cancelled cheque of the investor’s bank account. The DP in turn will record the 9 digit MICR number along with the account particulars of the Investor. This action would facilitate future payment of dividend etc. to be received in electronic mode.
In case of Non-Receipt of Dividend, Revalidation of Dividend Warrant
Shareholders may write to the company’s R & TA furnishing the particulars of the dividend not received , and quoting the folio number/ DPID and Client ID particulars (in case of dematerialized shares). The R & T A shall check the records and send the intimation to the Secretarial Department of the Company which shall then intimate the Banker to issue pay order/cheque if the dividend remains unpaid in the records of the Company after expiry of the validity period of the warrant which is normally three to six months from the date of its issue. If the validity period of the lost dividend warrant has not expired, shareholders will have to wait till the expiry date since pay order/cheque cannot be issued during validity of the original warrant On expiry of the validity period ,if the dividend warrant is still shown as unpaid in records of the Company , pay order/cheque will be issued. However, no such pay order or cheque shall be issued against those shares wherein a ‘stop transfer indicator’ has been instituted either by virtue of a complaint or by law, unless procedure for releasing the same has been completed.
No pay order/ cheques will be issued in respect of dividends which have remain unpaid/unclaimed for a period of seven years in the unpaid dividend account of the Company as they are required to be transferred to the Investor Education and Protection Fund (IEPF) constituted by the Central Government.
Procedure for Revalidation of Dividend Warrant
Shareholders who have not encashed their dividend warrants within the validity period may send their request for revalidation to the Company’s RT&A enclosing the said dividend warrants. The Company’s R& TA after due verification of the records, intimates the Company which then arranges for issue of a demand draft/pay order/ cheque with the help of the Bankers. This shall be valid for not more than three months.
Banks or any other person shall be authorized to receive dividends on behalf of the shareholders
Shareholders may write to the Company’s R & T A furnishing the name and address of the authorized person /bank along with folio number and current communication address. The Company’s R & T A will dispatch the respective shareholder’s dividend warrants to the concerned person/bank. This facility is applicable only for the shareholders holding shares in physical form.
Statutory Provisions governing Unclaimed Dividend
Any money transferred to Unpaid Dividend Account of the Company and which remains unpaid or unclaimed for a period of 7 years from the date it becomes due, shall be transferred to the Investor Education and Protection Fund (IEPF).Investors are requested to note that no claims shall lie against the Company or IEPF for any money transferred to IEPF in accordance with the provisions of section 205C.
In view of the Statutory Provisions as aforesaid the status of unclaimed and unpaid dividend of the Company is captured in chart below:
| Dividend for the Year | Amount of Dividend (Rs. In lacs) |
Amount of Unpaid Dividend as on 31.03.09. (Rs. In lacs) |
% of Dividend Unpaid | Due Date of Transfer to IEPF |
| 2007-08 | 47 | 1.35 | 2.87 | 08.08.2015 |
Shareholders whose dividend remains unpaid is requested to claim the same before it is transferred to IEPF.
COMPANY’S RECOMMENDATION TO THE SHAREHOLDERS / INVESTORS
1. Open Demat Account and Dematerialize your shares
General Rights of Shareholders
To receive not less than 21 clear days notice of general meetings unless consented for a shorter notice
| PARTICULARS | SERVICE STANDARDS ( No. of working days) |
| 1. Transfers | 21 |
| 2. Transmission | 21 |
| 3.Transposition | 10 |
| 4. Deletion of Name | 10 |
| 5. Folio Consolidation | 20 |
| 6. Change of name | 10 |
| 7. Demat | 10 |
| 8. Remat | 10 |
| 9. Issue of Duplicate Certificate | 21 |
| 10. Replacement of Certificate | 10 |
| 11. Certificate Consolidation | 10 |
| 12. Certificate Split | 10 |
CORRESPONDENCE
| QUERIES/COMPLAINTS | SERVICE STANDARDS ( No. of working days) |
| 1. Non- Receipt of Annual Reports | 21 |
| 2. Non- Receipt of Dividend Warrants | 21 |
| 3. Non-Receipt of Certificate | 10 |
| REQUESTS | SERVICE STANDARDS ( No. of working days) |
| 1. Change of Address | 15 |
| 2. Revalidation of Dividend Warrants | 15 |
| 3. Bank Mandate/Details | 10 |
| 4. Nomination | 15 |
| 5. Power of Attorney | - |
| 6. Multiple Queries | 15 |
Undelivered Share Certificates and Warrants
The Company with the help of its RTA has been engaged in a continuous exercise of tracking investors who could not be reached at their existing address.
Intimation letters to Investors
The Company gives an opportunity by sending intimation letters to Investors for claiming their outstanding dividend which is due for transfer to Investor Education & Protection Fund.
Information Regarding Tax on Dividend and Sale of Shares
The provisions relating to tax on dividend and sale of shares are provided for ready reference of Shareholders:
• No Tax is payable by Shareholders on Dividend. However the Company is required to pay dividend tax @15% and surcharge @10% together with education cess @ % and higher education cess@1%.
• Short Term Capital Gains (STCG) tax is payable @15% and surcharge @10